Windows Server 2025 Remote Desktop Services (RDS) - 1 User CAL allows businesses to grant individual users secure access to their Windows Server environment. This license enables seamless remote desktop connectivity to critical applications and data, making it an essential tool for organizations looking to implement flexible remote work solutions. Ideal for scaling remote access in organizations with a growing workforce, it supports both on-premises and cloud-based environments.
Securely connect remote users
Get access from managed or unmanaged devices
Connect to session-based or virtual-machine-based desktops
Use datacenter apps within corporate networks or from the internet
 
A Remote Desktop Services (RDS) User Client Access License (CAL) is essential for several reasons when accessing Windows Server environments via Remote Desktop Services:
 
Access Control:
An RDS User CAL allows a specific user to access the server from any device, providing flexibility for users who need to connect from multiple devices, such as desktops, laptops, and mobile devices.
Compliance and Legal Requirements:
Microsoft’s licensing terms mandate that every user or device accessing the server via Remote Desktop Services must have a corresponding RDS CAL. This ensures that organizations remain compliant with licensing agreements, avoiding potential legal and financial penalties.
Enhanced Security:
RDS User CALs help manage and secure remote access by ensuring that only authorized users can connect to the server. This is crucial for maintaining the integrity and security of the server environment.
Cost Efficiency:
In scenarios where users need to access the server from multiple devices, an RDS User CAL can be more cost-effective than purchasing individual Device CALs for each device. This helps optimize licensing costs while ensuring compliance.
Flexibility in Licensing:
RDS User CALs provide flexibility in environments with a high user-to-device ratio. They are ideal for situations where users need to access the server from various devices, ensuring that each user is properly licensed regardless of the number of devices they use.
Simplified Management:
Managing RDS User CALs can be simpler in certain environments, as it involves tracking the number of users rather than individual devices. This can streamline the administrative process and reduce the complexity of license management.
 
By ensuring that each user accessing the server via Remote Desktop Services is properly licensed, RDS User CALs help maintain compliance, optimize costs, and provide flexibility in various organizational setups.